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Accounts Payable (AP) Document Management
Experience a revolution in accounts payable management with Century's Account Payable solution. Eliminate the burden of manual data entry and document handling, which often contribute to a significant portion of invoice processing costs. Century's solution is capable of recognizing and securely processing data from a variety of invoice formats, both paper and electronic.
Cloud or In-house?
Cloud-Based Solution
Experience the efficiency and scalability of cloud technology with Century’s AP Document Management Solution. Our cloud-based system eliminates the burden of maintaining on-site hardware and IT infrastructure, reducing costs and freeing up valuable resources. With secure, on-demand access, your Accounts Payable team can retrieve invoices, process payments, and manage vendor transactions from anywhere, using any internet-connected device. Our solution scales effortlessly to match your business’s evolving needs, so you only pay for the storage and features you require. Plus, we handle system updates, compliance, and security, allowing you to focus on optimizing your financial workflows.
In-House Solution
For businesses that require on-premises control, Century’s AP Document Management Solution offers a secure and customizable in-house option. Keep your Accounts Payable data within your infrastructure, ensuring direct oversight of security protocols and compliance measures. With this solution, you can integrate seamlessly with existing ERP systems, customize workflows to match your specific AP processes, and maintain full control over software updates and data access. If maintaining sensitive vendor and payment information in-house is a priority, our solution provides the reliability and security you need.
No matter which deployment method you choose, Century’s AP Document Management Solution delivers a secure, efficient, and scalable system designed to streamline your Accounts Payable operations and enhance financial control.
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Key Features
Optimize Your Accounts Payable with Century's AP Solution
Are manual processes slowing down your Accounts Payable operations? Do you want to improve efficiency, reduce costs, and ensure timely payments? If so, Century’s Document Management Solution for Accounts Payable is the answer.
Century’s AP solution is a secure and robust system designed to help you streamline vendor payments, manage invoices, and maintain full control over your financial processes. With Century’s AP Solution, you can:
- Quickly Locate Information: Instantly search for invoices, payment records, and vendor documents using multiple criteria. No more time wasted digging through paper files or disparate systems — everything is at your fingertips.
- Scale with Your Business: Whether you're a small business or a large enterprise, our solution grows with you. Deploy it on a single workstation or across multiple locations with seamless scalability.
- Ensure Security & Compliance: Protect your financial data with multi-layered security, including encryption both in transit and at rest. Maintain compliance with industry regulations and company policies with built-in security controls.
- Minimize Disruptions: Reduce downtime and mitigate risks with robust data backup and disaster recovery options. Use our Data Transfer Manager to securely package and transfer encrypted files off-site for added protection.
- Seamlessly Integrate: Effortlessly connect Century’s AP Solution with your existing ERP, accounting software, and other business applications. Enjoy smooth data flow without the need for manual entry or redundant processes.
- Improve Collaboration: Enhance teamwork across departments, whether employees are in the office or remote. Version control, check-in/check-out features, and secure sharing capabilities ensure everyone works efficiently on the latest documents.
- Enable a Paperless Workflow: Digitally route invoices, approvals, and payment documents across your organization. Eliminate bottlenecks, reduce errors, and speed up processing times with automated workflows that ensure the right documents reach the right people at the right time.
Century’s AP Solution goes beyond basic document storage—it empowers your Accounts Payable team with the tools to work smarter, reduce costs, and optimize cash flow.
Join us today and discover how Century’s AP Solution can transform your Accounts Payable process into a strategic advantage for your business!
Benefits
- Documents can be instantly accessed by employees, even across multiple locations.
- Instant document retrieval from anywhere speeds business processes.
- Reducing the handling of paper documents by employees saves time and money by eliminating the task of filing and re-filing documents.
- Having instant access to documents from a computer reduces photocopying and shipping costs.
- The elimination of multiple copies of paper documents reduces physical storage requirements.
- All information is safely stored in a central electronic repository which also provides a backup of your information.
- All access to documents is logged.
- Access to specific documents can be restricted to specific users.
- Privileges such as printing or emailing can be restricted or enabled for each user.
- Workflow can use your business rules to automatically route documents across your organization.
