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Digital Mailroom
Century's Digital Mailroom Solution enables organizations to optimize their mailroom operations by outsourcing the cumbersome tasks of sorting, distributing, and managing physical mail. Whether your organization encompasses a single office or multiple locations spread across the country, our service empowers you to reduce mailroom labor costs and eliminate the hassles associated with handling paper mail pieces.
How Does It Work?
With Century's Digital Mailroom Solution, your paper mail is securely received at our processing facility by UPS, FedEx or U.S. Postal Service. Our expert team then undertakes the seamless conversion of your physical mail into "digital" mail, which can be instantly routed and delivered throughout your organization utilizing our CenCloud Workflow system. If you only want PDFs of each mail piece, we can do that also, and deliver them electronically so you have the mail fast.
Here's the process, simplified: Your mail is carefully opened, sorted, and scanned by our mail processing document imaging professionals. It is then digitally routed through Century's paperless Workflow to the designated individuals or departments within your organization. Your company's associates can conveniently access the electronic documents by logging into Century's CenCloud platform, where they can review, work on, or forward the documents to other relevant parties. Our CenCloud workflow system allows for both simple and complex workflows, enabling precise control over the document processes from initiation to completion.
Why choose Century's Digital Mailroom Solution?
For over 50 years, Century has been providing comprehensive document and data management solutions to businesses across various industries. We have earned a reputation for delivering tailored solutions that streamline labor-intensive document management processes, resulting in improved operational efficiency.
Century's solution offers the following advantages:
- Reduce operating costs: By outsourcing your mailroom functions to us, you can eliminate the need for dedicated in-house resources, reducing labor costs and associated expenses.
- Streamline document sharing: Our solution allows for seamless document sharing across multiple locations or departments, enhancing collaboration and eliminating geographical barriers.
- Eliminate duplicates and lost documents: With our scanning and digital storage processes, you can eliminate misplaced or lost physical documents, ensuring data integrity and accuracy.
- Enhance document security: Century places high importance on data security. Our secure facility, along with robust digital storage and access controls, ensures the confidentiality and integrity of your sensitive information.
- Gain greater control: Our CenCloud Workflow system empowers you to exert precise control over document processes, enabling efficient tracking, monitoring, and customization of workflows to suit your organization's unique requirements.
- Accelerate document processing: By digitizing your mail and leveraging our streamlined workflow, you can experience faster document processing times, reducing delays and improving overall operational efficiency.
