State Government Solutions
State government departments should get the highest value from its taxpayers' money while making its document processes fast and efficient for itself as well as its citizens. An accessible centralized document repository can enable better and faster decision making. Government departments should also respond to the rising trend of online services such as electronic form submittal. As part of Century's Document Management solution for State Governments, state departments would be able to provide government forms on their website where they can be filled out and submitted online. These forms can then be routed through a custom workflow allowing for a completely paperless solution.
Benefits
- Documents can be instantly accessed, even across multiple departments or locations.
- Online e-Forms eliminate paper processes, reduce input errors, and allow for instant submittal.
- Instant document retrieval from anywhere speeds business processes.
- Reducing the handling of paper documents by government staff saves time and money by eliminating the task of filing and re-filing documents.
- Having instant access to documents from a computer reduces photocopying and shipping costs.
- The elimination of multiple copies of paper documents reduces physical storage requirements.
- All information is safely stored in a central electronic repository which also provides a backup of your information.
- All access to documents is logged.
- Access to specific documents can be restricted to specific users.
- Privileges such as printing or emailing can be restricted or enabled for each user.
Paperless Forms
There are many advantages that electronic forms have over paper forms. Most significantly, electronic forms have the capability to be "smart forms," where input fields can be validated to make sure the users enter the correct type of information. With these forms you can also control input by utilizing drop-down menus so users must select from predetermined answers. Electronic forms can even perform math calculations. Specific sections of the form can expand and contract or become visible or hidden, based on user input. And with electronic forms, all user input is typed and easy to read.
With Century's solution, forms can be submitted directly to email addresses and to a document storage and retrieval repository. The form will automatically be indexed with data from the form allowing for instant retreival using specific search criteria. By combining E-Forms with Century's Workflow solution, you can achieve an end-to-end paperless process.
Benefits of Paperless Forms
- After Century converts your forms to electronic forms, they can be accessed instantly from any network computer
- Electronic forms eliminate the cost of printed paper forms
- Electronic forms do not take up valuable office space like printed paper forms
- Century's electronic forms look just like your existing printed paper forms when viewed on the computer and when printed
- Century's electronic forms can control and validate input, have drop-down menus, calculate math and so much more!
- Century's electronic forms can be submitted securely to email addresses and to a document storage and retrieval system
- Submitted forms can be instantly retrieved by searching for index field values on the form, such as Name, Date, Social Security Number, Document Type, etc.
- By combining electronic forms with Century's Worflow solution, you can have an end-to-end paperless solution!
If you would like more information, please call or submit the contact form on this page and a Century representative will contact you promptly.