Transform Your Document Workflow with Automation Using PaperVision Enterprise

Why Workflow Automation Matters

Manual document processes are slow, error-prone, and costly. Think of how much time is spent scanning, emailing, tracking approvals, and filing paperwork across departments. These tasks create bottlenecks, increase the risk of compliance violations, and leave room for critical information to be lost or mishandled.

Workflow automation addresses these pain points by designing rule-based systems that automatically move documents through necessary steps—capture, approval, filing, and archiving—without human intervention. The result is a seamless, scalable, and transparent process that improves accuracy and accelerates decision-making.

Enter PaperVision Enterprise

PaperVision Enterprise is a robust enterprise content management (ECM) platform that empowers businesses to automate their document workflows securely and efficiently. Whether you're digitizing paper files, streamlining approvals, or ensuring compliance, PaperVision provides a powerful foundation for building automated workflows that adapt to your needs.

Its intuitive interface, tight security controls, and strong integration capabilities make it ideal for organizations of all sizes and industries.

Key Capabilities of PaperVision’s Workflow Automation

Here’s how PaperVision Enterprise enables comprehensive workflow automation across the document lifecycle:

1. Intelligent Document Capture

PaperVision automatically ingests documents from scanners, email, fax, file shares, and other sources. With optical character recognition (OCR) and data indexing, it can identify key fields, categorize files, and trigger the appropriate workflow—all without manual input.

2. Custom Routing Rules

Build workflows that align with your business logic. For example:

• Route invoices over $10,000 to the CFO for approval.
• Send all HR forms to multiple departments simultaneously.
• Flag expired contracts for legal review.

These automated workflows ensure no step is missed, and every document reaches the right person at the right time.

3. Audit Trails and Compliance

Every action in PaperVision is tracked, logged, and reportable—critical for meeting regulatory requirements like HIPAA, FERPA, or SOX. You can build workflows that include required approvals, retention periods, and user authentication steps to maintain compliance with ease.

4. Collaboration and Notifications

Automated notifications keep team members informed without chasing emails. Whether it’s a pending approval, a completed task, or a workflow exception, PaperVision ensures everyone stays on the same page—literally.

Real-World Use Cases for Automated Workflows

Let’s look at how different industries and departments benefit from workflow automation with PaperVision Enterprise:

Healthcare

• Automatically route patient records to specialists based on diagnosis codes.
• Digitize consent forms and securely archive them with audit-ready trails.
• Ensure only authorized users access sensitive PHI, maintaining HIPAA compliance.

Human Resources

• Automate onboarding documents like W-4s, direct deposit forms, and policy sign-offs.
• Route employee evaluations to appropriate supervisors with reminders and escalation rules.
• Archive terminated employee files based on retention schedules.

Finance & Accounting

• Set up automated workflows for invoice approvals based on thresholds, vendors, or departments.
• Link expense receipts to credit card transactions for fast reconciliation.
• Prep for audits with one-click access to all supporting documentation.

Legal and Government

• Manage FOIA requests with automated time tracking and redaction workflows.
• Route legal contracts for review and approval across departments.
• Maintain complete version control and secure access logs for all users.

Business Benefits of Workflow Automation with PaperVision

Implementing PaperVision Enterprise for automated workflows isn’t just about going paperless—it’s about transforming operations. Here are a few key benefits organizations report:

• Time Savings: Eliminate repetitive tasks and accelerate turnaround time.
• Improved Accuracy: Reduce human error and ensure consistent compliance.
• Cost Reduction: Cut down on printing, storage, and administrative overhead.
• Increased Transparency: Real-time tracking and status updates for all workflow items.
• Scalability: From small teams to enterprise-wide deployments, PaperVision scales with your business.

Getting Started with PaperVision Enterprise

The best part? You don’t need a dedicated IT team or heavy development resources to get started. PaperVision’s low-code design allows your team to build and refine workflows as your processes evolve. You can start with a single department—like HR or AP—and expand across your organization.

Plus, integration with existing systems like ERP, CRM, and file servers means you won’t have to reinvent the wheel. PaperVision enhances your current ecosystem with automation and intelligence.

Century Offers Workflow in the Cloud

Century provides a fully cloud-hosted workflow automation solution powered by PaperVision Enterprise, allowing organizations to manage their document workflows without the burden of on-premise infrastructure. Our cloud deployment offers the same robust capabilities — automated workflows, secure access, compliance controls, and real-time collaboration — while delivering greater flexibility and scalability. Whether your team is in the office, remote, or distributed across multiple locations, our cloud-based solution ensures consistent, reliable access to your workflows anytime, anywhere. Plus, with managed hosting and built-in data redundancy, you can trust that your documents and processes are secure, compliant, and always available.

Final Thoughts

Whether you’re looking to reduce operational drag, boost security, or simply get control over your document chaos, workflow automation is a smart investment — and automated workflows built with PaperVision Enterprise deliver results fast.

Start small, scale smart, and let your documents work for you — not the other way around.

Ready to streamline your document processes?

Contact a Century representative today and let’s talk about how PaperVision Enterprise can automate your workflows and help your team work smarter.