Government Document and Data Management Solutions

State Government Solutions

State government departments should get the highest value from its taxpayers' money while making its document processes fast and efficient for itself as well as its citizens. An accessible centralized document repository can enable better and faster decision making. Government departments should also respond to the rising trend of online services such as electronic form submittal. As part of Century's Document Management solution for State Governments, state departments would be able to provide government forms on their website where they can be filled out and submitted online. These forms can then be routed through a custom workflow allowing for a completely paperless solution.

Benefits

  • Documents can be instantly accessed, even across multiple departments or locations.
  • Online e-Forms eliminate paper processes, reduce input errors, and allow for instant submittal.
  • Instant document retrieval from anywhere speeds business processes.
  • Reducing the handling of paper documents by government staff saves time and money by eliminating the task of filing and re-filing documents.
  • Having instant access to documents from a computer reduces photocopying and shipping costs.
  • The elimination of multiple copies of paper documents reduces physical storage requirements.
  • All information is safely stored in a central electronic repository which also provides a backup of your information.
  • All access to documents is logged.
  • Access to specific documents can be restricted to specific users.
  • Privileges such as printing or emailing can be restricted or enabled for each user.

Paperless Forms

There are many advantages that electronic forms have over paper forms. Most significantly, electronic forms have the capability to be "smart forms," where input fields can be validated to make sure the users enter the correct type of information. With these forms you can also control input by utilizing drop-down menus so users must select from predetermined answers. Electronic forms can even perform math calculations. Specific sections of the form can expand and contract or become visible or hidden, based on user input. And with electronic forms, all user input is typed and easy to read.

With Century's FormFullCircle™ technology electronic PDF forms can be submitted directly to any email address(es) and/or document storage and retrieval repository. The form will automatically be indexed with data from the form allowing for instant retreival using specific search criteria. The form data can also be saved to a database. By combining FormsFullCircle™ technology with Century's Workflow solution, you can have an end-to-end paperless solution!