Commercial Document and Data Management Solutions

Commercial Solutions

Century's Document Management Solutions for Businesses help companies streamline their internal operations using paperless workflow processes and through sourcing their document scanning to Century. By eliminating paper processes, especially in accounts payable, accounts receivable and human resources departments, companies can lower operating costs associated with extensive paper handling and storage.

Accounts Payable

Automate processes and increase efficiency in your department with Century's Workflow solutions.

Learn more about AP Solutions »

Accounts Receivable

Automate processes and increase efficiency in your department with Century's Workflow solutions.

Learn more about AR Solutions »

Human Resources

Century's Storage and Retrieval solution provides instant access to employee records.

Learn more about HR solutions »

Benefits of an Electronic Document Storage and Retrieval System

  • Documents can be instantly accessed by employees, even across multiple locations.
  • Instant document retrieval from anywhere speeds business processes.
  • Reducing the handling of paper documents by employees saves time and money by eliminating the task of filing and re-filing documents.
  • Having instant access to documents from a computer reduces photocopying and shipping costs.
  • The elimination of multiple copies of paper documents reduces physical storage requirements.
  • All information is safely stored in a central electronic repository which also provides a backup of your information.
  • All access to documents is logged.
  • Access to specific documents can be restricted to specific users.
  • Privileges such as printing or emailing can be restricted or enabled for each user.

Paperless Forms

There are many advantages that electronic forms have over paper forms. Most significantly, electronic forms have the capability to be "smart forms," where input fields can be validated to make sure the users enter the correct type of information. With these forms you can also control input by utilizing drop-down menus so users must select from predetermined answers. Electronic forms can even perform math calculations. Specific sections of the form can expand and contract or become visible or hidden, based on user input. And with electronic forms, all user input is typed and easy to read.

With Century's FormFullCircle™ technology electronic PDF forms can be submitted directly to any email address(es) and/or document storage and retrieval repository. The form will automatically be indexed with data from the form allowing for instant retreival using specific search criteria. The form data can also be saved to a database. By combining FormsFullCircle™ technology with Century's Workflow solution, you can have an end-to-end paperless solution!

Benefits of Paperless Forms

  • After Century converts your forms to electronic forms, they can be accessed instantly from any network computer
  • Electronic forms eliminate the cost of printed paper forms
  • Electronic forms do not take up valuable office space like printed paper forms
  • Century's electronic forms look just like your existing printed paper forms when viewed on the computer and when printed
  • Century's electronic forms can control and validate input, have drop-down menus, calculate math and so much more!
  • With Century's FormsFullCircle™, forms can be submitted securely to any email address(es) or to a document storage and retrieval system
  • With Century's FormsFullCircle™, data filled in on the forms by the user can be submitted to a database automatically
  • With Century's FormsFullCircle™ and Century's document storage and retrieval system, submitted forms can be instantly retrieved by searching for any of the fields on the form, such as Name, Date, Social Security Number, Document Type, etc.
  • By combining FormsFullCircle™ technology with Century's Worflow solution, you can have an end-to-end paperless solution!

If you would like more information, please call or submit the contact form at the right of this page and a Century representative will contact you promptly.